PRIVACY POLICY

This policy applies when you visit our website, regardless of whether you have purchased a product, when you register to our newsletter on the website and when you use our purchasing service for products. You accept the practices described in this Privacy Policy when using this website. If you do not want to accept the practices described in this Privacy Policy, please do not use the Site. Since personal data (“Personal Data”) of users and customers (collectively "Users") of this Site may be processed in the United Kingdom and the European Union, any processing of Personal Data will be conducted in compliance with applicable European laws and United Kingdom laws.


Your personal data are collected and processed by Polosophia Ltd for the sale of products (herein the "Commercial Purposes") through the Site.

Polosophia Ltd is the sole data controller of the Personal Data processed for marketing purposes, used to send to Users, also through newsletter, information and updates on its products, offers, exclusive sales, promotional campaigns and on events organised by Polosophia Ltd.

We are not employing advertising cookies or behavioural tracking cookies.

The purposes for which we collect your information

Polosophia Ltd is the controller of your Personal Data as we determine the Commercial Purposes and means of processing Personal Data. For the Commercial Purposes only, Polosophia Ltd is using third party online services (e.g. payment, email and similar services) and therefore has appointed certain entities that will also process Personal Data relating to the Site’s Users (herein the "Processors").
In processing the Personal Data for Commercial Purposes, the Processors shall act only under the instructions from Polosophia Ltd.


Some of the Processors of your Personal Data appointed by Polosophia Ltd for Commercial Purposes directly are:

  • Royal Mail, for purposes related to shipping, delivering and returning products purchased on www.polosophia.com

  • Wix, for purposes related to hosting our website. This includes anonymous analytics services, which Wix is providing. Please find their privacy policy here: https://www.wix.com/about/privacy

  • Google, for purposes connected to providing emailing customers and Customer Service services to the Site’s Users; Google Analytics for website analytics purposes

  • Mail Chimp for purposes related to sending out Marketing Newsletters and Surveys;

  • Pay Pal for purposes related to payment transactions.

 

For the Commercial Purposes, we collect your Personal Data (such as personal details, e-mail address, address, Credit Card numbers, bank code, IP address and telephone number, etc.) on your order form only for the purpose of selling the products ordered by you.

Your Personal Data is mostly processed by electronic means and, in some circumstances, by paper-based means, such as when the processing of your Personal Data is required for preventing fraud on the Site.

Your Personal Data shall be stored in a way which allows us to identify you for the period necessary for the purposes which the data was collected for and subsequently processed and, in any case, in accordance with applicable laws. Please report any modification of your Personal Data to our Customer Service and select ‘Privacy’ as the argument in the appropriate form or through your personal account on the Site in order to ensure that your Personal Data is always accurate and up-to-date, relevant and complete. Your Personal Data shall not be disclosed to third parties other than us for purposes which are not permitted by law or without your consent.
Aside from the Processors appointed for Personal Data processing, your Personal Data will be made available also to third parties, autonomous controllers, for purposes related to supplying services requested by Users (for example, for purchase transactions). For more information on the matter, see section 4 (To Whom Your Personal Data Will Be Disclosed). Please contact our Customer Service if you would like to receive a full list of our data Processors involved in processing your Personal Data.
Moreover, your Personal Data may be disclosed to the police or to judicial authorities, according to applicable laws and upon a formal request by such entities, for example in the event we need to prevent fraud on the Site (anti-fraud services).
Data processors will also have access to your Personal Data as stated in section 2 for the specific purposes stated therein. In all the above circumstances, your consent for data processing is not required as Personal Data Processing would be necessary for the performance of Commercial Purposes.
The reasons for collecting Personal Data will be expressly listed in the information of privacy statement that we will present from time to time on the page asking the User to provide their Personal Data, be it for Commercial Purposes or for Marketing Purposes.

We may have access to third parties' Personal Data which was directly disclosed by its Users, for example when a User bought a product to be sent to a friend, when the User paying for the product is different from the recipient of the product, or when a User wishes to recommend to a friend a service of the Site or the sale of a particular product. In all of the above cases, please make sure you receive the consent of such individuals before disclosing their Personal Data to us and make sure you inform them about this Privacy Policy; you will be the only person liable in connection with the disclosure of information and data regarding such third parties if they have not provided you with their prior explicit consent for it and for any improper and unlawful use of that information. In any event, we shall fulfil any obligation to inform third parties required by law and, when necessary, shall request their explicit consent upon registering in their archives the Personal Data of the User indicated.

 

We use your personal information in the following ways:

We may use and process your personal information where you have consented for us to do so for the following purposes:

  • to contact you via email (as you have indicated) with marketing information about our products, exciting product launches, events, promotions and general marketing communications (see Marketing for further details); and

  • to supply e-newsletters, brochures, marketing or other material you have specifically requested from us.

You may withdraw your consent for us to use your information in any of these ways at any time. Please see Your rights over your personal information for further details.

Where required to comply with our LEGAL OBLIGATIONS

We will use your personal information to comply with our legal obligation to keep a record relating to the rights you exercise in connection with our processing of your personal information.

Where processing is necessary for us to pursue a LEGITIMATE INTEREST

We may use and process your personal information where it is necessary for us to pursue our legitimate interests as a business for the following purposes:

Processing necessary for us to promote our business, brands and products

  • if you are a corporate subscriber, to contact you by email or by telephone with marketing information about our products and services (other than where we have asked you for your consent). We will use your personal information to tailor or personalise the marketing communications you receive to make them relevant to you and also to send targeted marketing messages via social media and other third party platforms, which may involve sharing your personal information with those platforms.

  • to send you an electronic communication if you have closed your browser with items in your shopping basket; and

  • in some cases we may use automated methods to analyse, combine and evaluate information that you have provided to us. We collect and analyse this information in this way so that we can deliver the most appropriate customer experience to you by tailoring and making relevant all our service and communications.
     


There are only three circumstances where we may share some of your data with others: 


1. In the event that our business assets are ever sold to or purchased by another company (our data records are part of our business). You will receive notice of any such event, and we will use our reasonable endeavours to ensure that the new combined entity will follow the practices disclosed in this Privacy Policy. 
2. To outside research companies whom we may ask to contact you directly for your opinions on our service. 
3. If we are requested by the police or a regulatory or government authority investigating illegal activities to provide information concerning your activities whilst using the network we shall do so.

 

Your Right to Access Personal Data and Further Rights


You are entitled to obtain, at any time, confirmation from us as to whether or not data relating to you is being processed, whether the data is not yet registered, and the communication in intelligible form of the data undergoing processing. You are entitled to obtain, at any time, confirmation from us as to whether or not data relating to you is being processed, whether the data is not yet registered, and the communication in intelligible form of the data undergoing processing. Moreover, you are entitled to receive from us information on the source of your Personal Data; the purposes and way of processing your Personal Data; the logic involved in any electronic data processing; details of the data controller and of the data processors; the names of the entities and categories of entities to whom your Personal Data may be disclosed or who may access your Personal Data, for example, as a data controller or a party so appointed. You can easily find part of the above information in our Privacy Policy. For further information, contact care@polosophia.com

 

You are entitled to obtain at any time from us:


a. the updating, adjustment or, when you have an interest in such, the integration of your personal data;
b. the deletion, the transformation into an anonymous form or blocking of your personal data (unlawfully processed), including data which does not need to be stored for the purposes for which it was collected and subsequently processed;
c. the confirmation that the operations under letters a) and b) have been reported (together with the contents of the same) to whom the data was disclosed or disseminated, except when it becomes impossible or if the means used are clearly disproportionate to the right's protection.
You are entitled to object, in whole or in part:
a. for legitimate reasons, to the processing of your personal data, even if it is related to the purposes for which it was collected;
b. to the processing of your personal data for advertising or direct marketing purposes or in order to carry out marketing research or commercial communications.
You may freely exercise your rights at any time, provided that you do so in compliance with applicable laws, by sending your request to us through our customer service: care@polosophia.com           

 

Links to Other Web Sites

We do not control or monitor such web sites or their web content. We shall not be held liable for the web content of such sites and for the rules adopted by them in terms of your privacy and the processing of your Personal Data while you are visiting those web sites. Please, pay attention when you connect to these web sites through the links provided on our web site and read their terms and conditions of use and their privacy policy carefully. Our Privacy Policy does not apply to third party web sites and we are by no means liable for the privacy policy adopted by those web sites. The Site provides links to other web sites exclusively to help its Users in their searches and net-surfing activities and to allow links to other web sites on the Internet. When we provide links to other web sites, we do not recommend the use of these web sites and do not provide any guarantees regarding their web content or the services and products supplied and sold by these web sites to Internet Users.

Governing Law


To the extent that we are established in the UK, your use of this website and any dispute arising out of such use of the website is subject to the laws of England, Northern Ireland, Scotland and Wales.

Amendments and Updating of this Privacy Policy
We may amend or simply update all or part of this Privacy Policy, including when amendments are made to legal provisions or regulations which govern data protection and protect your rights. The amendments and the updating of the Privacy Policy shall be binding as soon as they are published on the Site in this section. Therefore, you are requested to regularly access this section in order to check the publication of the most recent and updated Privacy Policy.